Home Search Process
A CBRE representative will assist you with your home search process. This process begins with a pre-move orientation and viewing of properties that meet your personal requirements until a short list can be prepared. This may take from one day to one week depending on the number of properties available within a given budget. CBRE has an extensive database and excellent relationships with reputable Landlords and other agents.
Shortlist of Available Properties
Once the initial search and viewings are completed, you narrow down the options by a process of elimination with your CBRE representative, until one specific property is chosen.
Negotiation of Lease Terms
If there are special requirements for lease agreements, CBRE works together with you, your employer (if, a company lease) and your legal advisor as well as the Landlord to ensure any requirements are met and that requests are within policy guidelines. Initial offer terms and any special requests, for example furniture to be provided, will be included in the offer letter. CBRE works with your legal advisor in respect of lease negotiations.
Supervision of the Production and Agreement of a New Lease Contract
A Tenant (company) usually issues a draft lease, which is the company standard document or one drawn up by company’s solicitor. At this stage, your appointed solicitor is instructed. CBRE acts as a liaison between both parties' solicitors, where appropriate, ensuring the process of negotiating the lease is completed in an efficient and professional manner. Legal costs and stamp duty charges are computed for budgeting purposes.
Handover of the Property
Prior to the official handover date, CBRE checks the selected property to ensure all agreed work is completed to a satisfactory standard and that all utilities are connected. If this is not the case then CBRE will follow up with the Landlord, itemising outstanding work and requesting completion prior to the official handover date. On the official handover, the Tenant and the Landlord are required to sign a handover form, to include the following, where appropriate:
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Furniture and electrical appliances |
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Number of keys handed over, with a list of rooms to which they belong |
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Details of alarm codes and appliances documentation |
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Car park label |
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Gas, electricity and water meter readings |
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Outstanding defects the Landlord is to rectify |
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Schedule of Defects, i.e. scratched utility unit tops, cracked tiles etc to ensure the Tenant is not held responsible for damage and later asked to make repairs at the termination of the lease |
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You or your representative will be given a copy of the handover form for record purposes |
Follow-Up
CBRE telephones the occupant during the first month of occupation of the property to ensure everything is satisfactory. If any defects occur during this period, the Landlord will often carry out the repair, after which this will usually be by negotiation. Should it become necessary for you to vacate, or terminate the tenancy before the expiry date, CBRE can help to find a replacement tenant or negotiate early termination and any financial settlement required with the Landlord.